Checklist for Facilitating Meetings and Professional Development as a guide when planning your Opening

Instructional Leadership 

This template will be used to complete Unit 4 Assignment. It is important for you to read the directions for the Assignment carefully.

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Unit 4 Meetings that Work

Directions for Unit 4 Assignment: 

Your school principal has come to you and shared that parental involvement is at an all-time low and is asking you to lead a committee in working to address the problem as well as propose two specific ideas to increase involvement. He is asking that you increase parental involvement from the current 10% of parents involved to 25% of the school’s parents becoming involved.

Use Exhibit 11.1: Checklist for Facilitating Meetings and Professional Development as a guide when planning your Opening, Pacing and Tone, Collaboration, Leaning, Shifting Energies and Closing. (From the Art of Coaching Teams Textbook).

Using the template, create two agendas that include:

• Time
• Activity/topics
• Purpose of the activity/topics
• Decision making process used during the portion of the meeting if necessary.

Unit 4 Assignment Requirements:

• Complete two agendas for sequential meetings over a 4 week period of time using the template provided below
• APA citations and references

Unit 4 Assignment Template

Intended Outcomes for Meetings 1 and 2:

1. List your outcome #1 here
2. List your outcome #2 here

Team Norms for Meetings 1 and 2:

1. Norm 1 – List up to five norms you believe are necessary during your planning meetings
2. Norm 2
3. Norm 3
4. Norm 4
5. Norm 5

Agenda #1:

Time	Activity or Topic	Purpose	Decision Making Process
List the amount of time to be allocated to this section of the meeting Time: DD:MM:SS	Section 1: Opening   What Team building activity(s) will you begin with? How will you share the outcomes?	Information SharingCommunity BuildingLearningPlanningProblem Solving   Identify the purpose of the section. What would you be hoping to accomplish?	In this section of the template and meeting, are there necessary decision-making strategies that need to be used?
Time: DD:MM:SS	Section 2: Data Analysis   What data would need to be brought to the meeting? Who would gather the data and where would they gather it? Who would present the data? What process would you use to analyze the data?	Information SharingCommunity BuildingLearningPlanningProblem Solving     Identify the purpose of the section. What would you be hoping to accomplish?	Decision making strategy?
Time: DD:MM:SS	Section 3: Professional Development Planning   What NORMS for decision-making would be necessary? Who will design and facilitate sections of the planning? What configuration of large and small group conversations would be utilized?	Information SharingCommunity BuildingLearningPlanningProblem Solving   Identify the purpose of the section. What would you be hoping to accomplish?	Decision making strategy?
Time: DD:MM:SS	Section 4: Closing What reflection will occur? What are the next steps after the meeting? Who and how will you provide feedback? Who and how will you report back to the school community?	Information SharingCommunity BuildingLearningPlanningProblem Solving	Decision making strategy?

 Agenda #2:

Time	Activity or Topic	Purpose	Decision Making Process
List the amount of time to be allocated to this section of the meeting Time: DD:MM:SS	Section 1: Opening   What Team building activity(s) will you begin with? How will you share the outcomes?	Information SharingCommunity BuildingLearningPlanningProblem Solving   Identify the purpose of the section. What would you be hoping to accomplish?	In this section of the template and meeting, are there necessary decision-making strategies that need to be used?
Time: DD:MM:SS	Section 2: Data Analysis   What data would need to be brought to the meeting? Who would gather the data and where would they gather it? Who would present the data? What process would you use to analyze the data?	Information SharingCommunity BuildingLearningPlanningProblem Solving     Identify the purpose of the section. What would you be hoping to accomplish?	Decision making strategy?
Time: DD:MM:SS	Section 3: Professional Development Planning   What NORMS for decision-making would be necessary? Who will design and facilitate sections of the planning? What configuration of large and small group conversations would be utilized?	Information SharingCommunity BuildingLearningPlanningProblem Solving   Identify the purpose of the section. What would you be hoping to accomplish?	Decision making strategy?
Time: DD:MM:SS	Section 4: Closing What reflection will occur? What are the next steps after the meeting? Who and how will you provide feedback? Who and how will you report back to the school community?	Information SharingCommunity BuildingLearning PlanningProblem Solving	Decision making strategy?

References

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Checklist for Facilitating Meetings and Professional Development as a guide when planning your Opening

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